Posting Details

Position Information
Link to job brochure:
Classification Title Manager, Office of the Chancellor and Trustee Services
Job Category: Classified Administrator/Manager
Job Open Date: 05/31/2018
Job Close Date:
Initial Screening Date 06/25/2018
Position ID: P0013520
Job Open ID: 7319
Position Title: Manager, Office of the Chancellor and Trustee Services
Location 30-District
Department Office of the Chancellor - Administration (Dist-011-000)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
% of Range: 100%
Hours per week: 40
Work Schedule Monday through Friday (some evenings and weekends)
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:
Additional Information
Summary Description:

To assist the District Director, Chancellor and Board Operations in providing executive assistance and relief to the Chancellor and members of the Board of Trustees; assist in coordinating and maintaining the operational aspects of the Office of the Chancellor on a day-to-day basis, ensuring that the office is run in an efficient, timely and accurate manner; assists in facilitating the smooth flow of work and office operations; attend Board docket meetings and regular and special meetings of the Board and assist in ensuring that Board agendas, minutes and other legal documents are prepared and distributed according to legal requirements as assigned by the District Director, Chancellor and Board Operations; represent the Chancellor’s office as appropriate and as assigned; assist in creating a communicative and friendly environment to promote positive interaction between the Chancellor, Board members, administrators, staff, faculty, students and the public; provide confidential and discreet service on behalf of the Chancellor and the members of the Board of Trustees as assigned; perform a variety of responsible and confidential secretarial and administrative support work for the Chancellor and members of the Board of Trustees as assigned by the District Director, Chancellor and Board Operations; perform research and special projects as assigned and provide a wide variety of information and assistance to the Chancellor, Board members, administrators, faculty, staff, students and the public.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:

Receives direction and supervision from the District Director, Chancellor and Board Operations; and others as assigned.

May supervise or provide work direction to others.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Basic research methods and techniques. Budget preparation and administration.
Correct English composition, grammar, spelling and vocabulary.
Current word processing, spreadsheet and database programs, methods and techniques. District and College organization, operations and objectives.
District and College policies and procedures.
Interpersonal skills including tact, patience and diplomacy.
Learn applicable state and federal laws and regulations.
Office management methods, procedures and techniques.
Operation of computer, peripherals and software programs, including management information systems, database management, spreadsheet, word processing and specialized software.
Oral and written communication skills. Parliamentary procedure.
Planning and organizational skills.
Principles and techniques used in public relations.
Principles, practices and procedures of business letter writing, data collection, financial and statistical recordkeeping and report preparation.
Receptionist and telephone techniques and etiquette.
Statistical procedures and mathematical concepts.

Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
Communicate clearly, concisely and effectively, both orally and in writing, using correct English usage, grammar, spelling, punctuation and vocabulary, with diverse constituencies within and outside of the District.
Compile information and write reports, business correspondence, speeches, presentations and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Effectively present information in person or on the telephone to students, staff or the public.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
Learn and correctly interpret, apply and explain the policies, procedures and regulations related to the function to which assigned.
Learn quickly to interpret, apply and explain complex and technical state and federal laws and regulations related to assigned program.
Maintain accurate statistical and financial records.
Maintain confidentiality of sensitive information.
Maintain the security of confidential materials.
Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
Operate word processing, desktop publishing, spreadsheet, data base management and specialized software proficiently.
Perform assigned work with speed and accuracy.
Perform responsible work involving use of independent judgment and personal initiative.
Plan and organize work.
Relate effectively to people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
Respond to requests and inquiries from Board members, administrators, faculty, staff, students and the public.
Type and transcribe at a speed necessary for successful job performance.
Type, format, proofread, duplicate and distribute documents and other written materials.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Use sound judgment in recognizing scope of authority.
Work effectively with minimal supervision.

Education and Experience Guidelines:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to an AA degree with major course work in business or public administration or other relevant field. A bachelor’s degree is highly desirable.

Experience:

At least three years of increasingly responsible experience providing administrative support. Experience in an executive office or a public agency, preferably in an educational environment, is highly desirable.

License or Certificate:
Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Duties are performed primarily in an executive office environment while sitting at a desk or computer workstation. Incumbents are subject to frequent contact with others, frequent interruptions, and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Must attend regular and special meetings of the Board of Trustees to record proceedings. Must set up for, attend, and clean up after meetings and activities during early morning, evening and weekend hours.

Physical Demands:

The incumbent regularly sits for long periods, walks short distances on a regular basis, travels to various District locations to attend meetings and conduct work, uses hands and fingers to operate an electronic keyboard or other office machines, reaches with hands and arms, stoops, kneels or crouches to file, squats and/or crawls to set up electronic equipment, speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.

Additional Position Information:
Additional Classification Information:
Position Specific Benefits:

For more information or to apply for this posting, click here.