Dean of Counseling

Salary
$127,619.00 - $169,607.00 Annually
Location
Costa Mesa, CA
Job Type
Administrator
Division
Orange Coast College
Job Number
OM-004-19 (32-O-18)
Closing
6/7/2018 11:59 PM Pacific
Definition

Summary:
Plans, directs, and maintains counseling and specialized programs and services to meet the needs of a highly diverse urban student population.  Plans and oversees the matriculation process, counseling, specialized programs, career, articulation, transfer, crisis intervention, and other services contributing to student success and retention. 
 
Distinguishing Career Features:
The Dean, Counseling Services is an academic administrator responsible for integrating and providing an array of student services to a diverse student population.  The Dean, Counseling Services requires a demonstrated ability to direct and integrate the activities of the functions and services contributing to student success and retention.
 
Essential Duties and Responsibilities:
 Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties:
 

  • Plans, organizes, directs, coordinates, and assures continuous availability of counseling services and programs for effectiveness and efficiency.  Assures provision of student-centered services.  Counsels students in need of specialized assistance.
  • Leads the efforts for the identification of program strengths, weaknesses and opportunities during the annual program review, and using the results to implement appropriate solutions.
  • Supervises specialized programs and respective directors and supervisors, i.e., DSPS, EOPS. 
  • Establishes service-level standards for staff. Monitors, coaches, and evaluates the staff performance to departmental objectives and personal development targets.  Monitors work and offers coaching for continuous performance improvement and development.  Participates in faculty evaluations for the counseling division. 
  • Collaborates with administrators, faculty, and staff to develop and coordinate programs, current and emerging services, and provide integrated instructional and student services that meet the needs of a diverse student population. 
  • Provides leadership in the new and emerging technologies in support of student success including and not limited to education planning, peer monitoring, special targeted programs, and interventions.   
  • Provides instructional leadership in teaching and learning within the college's educational philosophy.
  • Develops relationships with local high school districts, community service agencies, and business, educational, and governmental organizations as needed to anticipate, respond, and show sensitivity to student needs, thus enhancing enrollment.
  • Designs, implements, and monitors tracking and evaluation systems to evaluate student progress.  Provides communications to high schools, giving feedback on student success.
  • Organizes and oversees planning for matriculation processes including  counseling, advising, and follow-up with targeted at risk students such as those that are underrepresented, undecided, in basic courses, or on academic probation.
  • Provides leadership and review of processes and timelines for applications, waivers, evaluations of degrees and certificates, registration priorities, and services to encourage and facilitate student transfer to four-year institutions.
  • Provides leadership and support for articulation, ensuring agreements with four-year colleges are current, maintained, archived, and communicated to faculty, staff, students, colleges and oversight agencies.
  • Provides leadership in developing and managing local, state and national private and government grants.
  • Develops and maintains systems for up-to-date student records, including the safeguards ensuring confidentiality and privacy of information.
  • Develops and prepares preliminary budgets, and monitors approved budgets in a way that maximizes use of financial resources. 
  • Participates on committees, task forces, and special assignments both at the College and participating school district level.
  • Maintains up-to-date knowledge of trends, strategies, and mandates for student success.
  • Performs other related duties as assigned that support the objective of the position.

Qualifications and Physical Demands

Minimum Qualifications:
 
Knowledge and Skills:
The position requires specialized professional knowledge of the theories, principles, and practices associated with higher education counseling, curriculum and instruction, matriculation, and student services.  Requires in-depth knowledge of matriculation regulations and articulation agreements.  Requires knowledge of and skill at developing assessment, teaching, and learning processes that enhance student success and outcomes.  Requires knowledge of and skills in strategic planning in organization and management practices as applied to the analysis and evaluation of programs, policies and administrative needs.  Requires a working knowledge of the budget preparation and administration process.  Requires knowledge and understanding of the philosophy and objectives of the community college.  Requires in-depth knowledge of the principles of functional leadership, training, standards, and performance management.  Requires knowledge of and skill as a motivational and innovative leader in the teaching, learning and student success processes, assessment, student learning outcomes, learning communities and application of technology.  Requires a working knowledge of pertinent federal and state regulations. Requires skill in organizing work and building, leading and managing an effective team to respond to a high volume of service requests. Requires well-developed oral and written English language skills to prepare reports and professional correspondence.  Requires well-developed human relations skills to conduct performance reviews, deliver presentations, inspire participation, and convey technical information to a wide variety of audiences. 
 
Abilities:
Requires the ability to develop and implement a plan of accountability for counseling and student success services.  Requires the ability to provide academic advisement and counseling to students.    Requires the ability to learn, interpret, and apply State Education Code, Government Code, Title 5, and other federal and state regulations as related to the responsibilities of the position.  Requires the willingness to meet change with innovation and new best practices for student engagement and success.  Requires the ability to organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.  Requires the ability to guide and motivate others toward achievement of service goals. Requires the ability to direct and facilitate development of personal and team perspectives, and develop and deliver training programs.  Requires the ability to develop and monitor budgets that maximize available financial resources.  Requires understanding, sensitivity, and commitment to meeting the needs of the diverse composition of the student, community, and employee population.  Requires the ability to work collaboratively and productively with internal and external constituencies all the while supporting core values of the College.

 
Education and Experience:
The minimum qualifications for service as an educational administrator shall be both of the following:

  1. The position requires a Master's degree; and
  2. One year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.
  3. Or, any combination of education and experience that would meet the required minimum qualifications. (Application of Equivalency should be included in application materials for verification of equivalency qualifications.)

Desirable Qualifications:
  • Master's degree in counseling, educational management or related field.
  • Five (5) years increasing responsibilities in counseling or administration in department/division closely related to the administrator's assignment.
 
Licenses and Certificates:
May require a valid driver license.

Conditions of Employment

This is a contract, full-time, 12-month per year, Educational Administrator position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday. Flexible schedule and weekends might be necessary to address the needs of the job duties, programs and/or students. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
PAY PHILOSOPHY: 
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the District to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year for all classified employees.

Physical Abilities:
Requires the ability to function in an office environment performing work of primarily a sedentary nature with some requirement to move about campus and to off-campus locales.  Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in person.  Requires near visual acuity to read printed materials and computer screens.  Requires sufficient hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.  Requires the ability to work during off-hours as needed.

Working Conditions 
Work is performed indoors where minimal safety considerations exist.
 
 

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application.
  2. A current resume (as a separate attachment - PDF recommended).
  3. A cover letter (as a separate attachment - PDF recommended).
  4. Answers to all supplemental questions (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume or put "see resume" or leave blank).
  5. Application for Equivalency, if applicable. Candidates who are applying with minimum qualifications on the basis of equivalency must submit a completed Application for Equivalency Form (which can be downloaded at www.cccd.edu/employment) with supporting documents, in addition to all other required materials (upload as a separate attachment - PDF recommended).
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.
The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union

The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Please describe how your background, education, and experience qualify you for this position.
02
Please describe your experience in leading faculty in counseling and instructional areas.
03
As Guided Pathways is being implemented, please explain its impact on the counseling division and roles of counselors and the way they work with students.
04
What is your management and supervisory style and your idea of a well-functioning team?
05
Please describe your experience implementing effective student success and retention strategies.
06
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A complete Coast Community College District Online Employment Application 2. A current resume or curriculum vitae (upload as a separate attachment - PDF recommended) 3. All unofficial transcripts (upload as a separate attachment - PDF recommended) 4. Answers to ALL supplemental questions (clear, detailed responses required for evaluation purposes) 5. Application for Equivalency, if applicable, please go to www.cccd.edu/employment to obtain the form (upload as a separate attachment - PDF recommended)
  • Yes
  • No
07
Are you applying for equivalency? ( A completed Application for Equivalency Form with supporting documentation MUST BE ATTACHED if you do not possess the minimum qualifications for this discipline as listed int he job posting. The Equivalency Application Form can be downloaded at: www.cccd.edu/employment
  • No, I am not applying for equivalency because I already possess the minimum for qualifications for this discipline area as listed in the job posting.
  • No, I am not applying for equivalency because I was already granted equivalency in this discipline area by Coastline College, Golden West College and/or Orange Coast College.
  • Yes, I have ATTACHED my completed Application for Equivalency Form (downloadable at www.cccd.edu/employment) with supporting documentation included, for review. Yes, I have ATTACHED my completed Application for Equivalency Form (downloadable at www.cccd.edu/employment) with supporting documentation included, for review. Yes, I have ATTACHED my completed Application for Equivalency Form (downloadable at www.cccd.edu/employment) wiht supporting documentation included, for review.
08
If you were previously granted equivalency in this discipline area by a CCCD college, please specify: (1) the discipline(s) (2) from which college(s) equivalency was granted, and (3) when equivalency was granted.

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4714

For more information or to apply for this posting, click here.