Posting Details

Position Information
Link to job brochure:
Classification Title Assistant Director of Fiscal Services
Job Category: Classified Administrator/Manager
Job Open Date: 04/19/2018
Job Close Date:
Initial Screening Date 05/14/2018
Position ID: P0004537
Job Open ID: 7179
Position Title: Assistant Director of Fiscal Services
Location 30-District
Department Fiscal Services (Dist) (Dist-013-064)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 18 - $118,800 to $167,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
% of Range: 100
Hours per week: 40
Work Schedule Monday through Friday
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:
Additional Information
Summary Description:

To lead, plan, develop, organize, coordinate, manage, control and evaluate the functions, program, services and activities for all District-wide Accounting and Budget functions of District Fiscal Services, including Budget, Student Accounts Receivable System, Accounts Payable, Accounts Receivable; and Associated Student Government (ASG), Financial Aid, Community Education, Foundation, District Depository (student fees and student refunds), Clearing, General Fund and Project Accounting; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with District, local, State and/or federal requirements; and develop and/or maintain business process design in financial accounting systems for cash management, accounts payable, accounts receivable, banking, expenses, grants, and budgeting.


To prepare and submit accurate financial reports, including the annual financial audit and adopted budget, as required, according to established timelines; coordinate assigned activities at the District and college levels; and provide highly complex staff assistance to the Executive Director of Fiscal Services; serve as initial primary reviewer of accounting information provided by the colleges; primarily responsible for budgeting and managing of the fund accounting and revenue reconciliation functions of the District’s accounting and budget departments.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:

Receives general direction from the Executive Director of Fiscal Services or designee of the Chancellor.
Exercises direct supervision over technical and clerical accounting staff.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Applicable District policies and local, State and federal laws, codes and regulations, including laws regulating public finance, payment of obligations and fiscal operations for public institutions.
Automated system capabilities and limitations, including personal computers and methods applicable to a wide variety of accounting, budget, and auditing tasks.
District and college organization, operations and objectives.
Interpersonal skills including tact, patience and diplomacy.
Modern office practices, procedures, methods, and equipment.
Modern principles and practices of general and government accounting and auditing.
Oral and written communication skills.
Principles and practices of training, supervision and performance evaluation.
Principles, procedures and techniques of budget analysis and development.
Program analysis and revenue forecasting.
Sources of revenue to fund governmental services.
Theory and practice of generally accepted accounting principles, program budgeting, and accounting, budgetary control and financial reporting.

Ability to:

Analyze and interpret financial and accounting records.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Design and install new and improved accounting and record keeping systems.
Develop, implement and manage methods and procedures for areas of assignment.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Evaluate accounting and budget procedures for efficiencies, customer service, and improvements to business practices.
Interpret, apply and explain applicable District policies and procedures.
Interpret, apply and explain applicable local, State and federal laws, codes and regulations.
Learn the District organization, operations and policies.
Monitor and critically review a variety of accounting documents.
Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
Organize, direct and implement a comprehensive accounting function.
Participate in developing, consolidating and administering the District’s annual comprehensive budget.
Participate in forecasting current and future revenues and expenditures affecting the District’s financial condition, including receipts and disbursements and accruals and deferrals.
Plan and organize work.
Prepare and administer budgets for assigned program areas.
Prepare complex and comprehensive financial data, cost analysis studies, summaries, statements, clear and concise reports, policy/position papers, letters, and analyses.
Prepare oral and written reports and recommendations.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work independently with minimum direction.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

A bachelor’s degree from an accredited college or university with major course work in finance, accounting, business administration or a closely related field. A CPA and/or CMA are desirable.

Experience:

At least five years of increasingly responsible experience in professional accounting, including three years in a lead or supervisory capacity in a medium to large complex business/public agency environment.

License or Certificate:

Valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer terminal. Incumbents are subject to contact with administrators and other personnel, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods of time, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an ’electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.

Additional Position Information:
Additional Classification Information:
Position Specific Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California public Employees Retirement System (CalPERS).

For more information or to apply for this posting, click here.