Posting Details

Position Information

Link to job brochure:
Classification Title Payroll Specialist
Job Category: Classified Staff
Job Open Date: 04/13/2018
Job Close Date:
Initial Screening Date 04/27/2018
Position ID: P0004112
Job Open ID: REQ7188
Position Title: Payroll Specialist, F/T (one or more positions)
Location 30-District
Department Fiscal Services (Dist) (Dist-013-064)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 127; Salary starting at $4,575.00/month
% of Range: 100%
Hours per week: 40
Work Schedule Monday - Friday; 8:00 a.m. - 5:00 p.m.
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

Under general supervision from supervisory or management staff, performs the full range of technical tasks supporting the preparation, processing and auditing of District payroll; applies current federal and state regulations as well as county and District policies in the preparation of payroll; and provides specific payroll information to faculty, staff and students.

Distinguishing Characteristics:

Employees within this class are distinguished from the Senior Payroll Specialist in that the latter serves as a lead supervisor over lower level payroll processing staff. Employees at the Payroll Specialist level are fully aware of the operating procedures and policies of the work unit. Positions in this class series may be filled by advancement from lower level accounting classifications, or when filled from the outside, require prior experience.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

Pertinent federal, state, county and District laws, codes, regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll processing.
Computer applications and software used in payroll processing.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Learn various software packages for implementation and application.
Perform difficult payroll work requiring independent judgment and initiative.
Interpret and apply federal, state and District policies, procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related deductions and employee benefits.
Respond to inquiries and requests for information related to payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to the completion of the twelfth grade supplemented by specialized training in payroll, accounting, bookkeeping or a related field.


Two years of responsible payroll and/or accounting experience.

License or Certificate:
Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:


METHOD OF APPLICATION: Complete and submit an application online at login page. INCOMPLETE applications will not be considered.

ALL SECTIONS of the application must be completed (do not state “see resume” and do not leave any blanks) .

    1. List all relevant experience in order beginning with the most recent.
    2. Specify assignment details for each job listed.
    3. Provide a minimum of three (3) professional references from either your current supervisor, previous supervisors, or colleagues and coworkers who can address your professional competency and practical skills.
    4. Please complete all required supplemental questions.
    5. Submission of a resume and cover letter are required.
    6. This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration your complete application, and all “REQUIRED” documents must be submitted electronically by the “INITIAL SCREENING DATE.” .

    All submitted materials become the property of the South Orange County Community College District and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring the application is complete when submitted. Any supporting application materials must reference the job opening ID number. “Please do not add photographs or confidential data (e.g. social security number, birth date, etc.) to your application package.”

    DEADLINE FOR APPLICATION: Application must be posted for the position and ALL requested materials must be received by the specified closing or initial screening date. Applications and supporting documents received after the closing deadline will not be accepted. Applications submitted via fax or email will not be accepted.

    NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

    PLEASE NOTE: This position is under the California Public Employees Retirement System (CalPERS). Anyone retired from CalPERS accepting employment with this District will be required to reinstate as an active member of CalPERS. Please contact CalPERS for additional information on reinstatement to an active member. Additionally, any active member of California State Teachers Retirement System (CalSTRS), who accepts employment with this District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

For more information or to apply for this posting, click here.