PIERCE COLLEGE

A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:

Procure to Pay Manager (Fiscal Analyst 5)

SALARY: $4,361.00 - $5,053.00 Monthly

$52,332.00 - $60,636.00 Annually

OPENING DATE: 06/27/19

CLOSING DATE: 07/12/19 05:00 PM

POSITION SUMMARY:

We are a community of learners open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse community and develop each member's abilities. Our commitment to quality education and teaching excellence prepares learners to live and work successfully in an ever-changing world.

This position functions as the College Purchasing & Accounts Payable Manager for the District. It also serves as the supervisor of the Procurement & Supply Specialist 3 (who supervises the Procurement & Supply Specialist 2) in the Purchasing department as well as directly supervises two Fiscal Specialists in the Accounts Payable department.

This position is the agency expert in purchasing and accounts payable and is also responsible for district wide internal controls related to the acquisition and payment of goods and services.

The Fiscal Analyst 5 interprets existing purchasing and accounts payable policies to staff and other administrative personnel, and coordinates the design, implementation, maintenance, and modification of the College's procurement programs and procedures.

This position also provides department consultative and training services for complex programs so the District can achieve a uniformly high level of efficiency and effectiveness.

ESSENTIAL FUNCTIONS:

Purchasing:

Responsible for overseeing the operations of the Purchasing and Data Control/Security sections in relationship to Purchasing. Assists in the development of policies and procedures related to Purchasing business processes and functions. Oversees reconciliation and month-/year-end processing for Purchasing.

Accounts Payable:

Responsible for overseeing the operations of the Accounts Payable and Data Control/Security sections in relationship to Accounts Payable and performing Accounts Payable reconciliation. Assists in the development of policies and procedures related to Accounts Payable business processes and functions. Oversees month-/year-end closing processes for Accounts Payable. Reviews and approves all payment and all reports produced in Accounts Payable, handle complaints from vendors concerning past due payments; work closely with Purchasing department in resolving situations.

Leadership & Supervision:

Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices. Interviews and hires applicants, trains new employees, assigns and schedules work, acts upon leave requests, conducts annual performance evaluations and recommends necessary disciplinary actions. Provides opportunities for individual skill development and knowledge through training, coaching, and meaningful and timely evaluation. Focuses employees' attention on their contributions to District attainment of its vision, mission, and values.

Policies & Procedures/Communications & Relations

Participates on and serves as required, or as necessary, on various committees throughout the District and State. May serve on system-wide or statewide task forces or committees.

Serves as liaison and/or assigns other staff to participate with and advise department administrators regarding accounting rules and policy interpretation for Accounts Payable and Payroll, as necessary, and related compliance issues.

Fosters partnerships with other colleges in Pierce County and/or statewide, as appropriate to topics of interest to the district.

Provide guidance, direction, and training to district departments on accounts payable and payroll policy and procedure to enhance district effectiveness and customer service.

Develop and maintain District policies and procedures to ensure compliance with State and Federal laws and regulations, and community college system fiscal policies. Recommend changes in policies/procedures to serve the best interest of the District

Reporting:

Ensure appropriate Fiscal Services staff meets internal and external reporting requirements in a timely manner. This includes, but is not limited to; the State Auditor's Office, the Office of Financial Management, the State Board for Community and Technical Colleges, and the Internal Revenue Service.

General Accounting:

Perform financial analysis and reconciliation duties to ensure accurate recording, updating, and reporting for designated type of transactions; participate in accounting month/annual end closing to ensure accurate and timely recording/reporting of financial information; Prepare complex journal entries for accruals, transfers between accounts, funds or departments, adjustments and reallocation of salaries, wages and/or benefits.

Teamwork:

Participates with and serves as backup for other Fiscal Services activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks. Completes special projects as assigned by the Director of Fiscal Services and/or the Vice President of Administrative Services. In the event that the College may be faced with an institutional emergency, this position may be required to remain at their work location or report to work to protect, recover, and continue operations of the College.

QUALIFICATIONS:

Required Education:

Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university.

Required Experience:

Experience with budget coding systems

Experience in procurement, stock control, receipt, storage and issue functions Experience monitoring expenditures and reconciling funds and accounts

5 years of relevant professional experience

Special Requirements:

Consent to and pass a criminal records background check Will require an accounting skills examination

Required Knowledge, Skills and Abilities:

Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code


of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). Additionally, knowledge and understanding of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred.

Must have working knowledge and understanding of the integrated processes that impact the Cashiering & Customer Accounts Module of the Fiscal Management System (FMS), including but not limited to: the Student Management System (SMS) and the Financial Aid Auto Application process that runs through the Financial Aid Management System (FAMs)

Ability to monitor and review input and output of financial data, and develop fiscal queries and reports.

Ability to interpret and explain applicable state and federal regulations.

Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.

Strong coaching and mentoring skills, including the ability to encourage, inspire, and support employees in achieving the district's mission and their individual professional goals.

Strong positive interpersonal skills including the ability to work collaboratively and be a team- oriented leader. Work effectively across organizational lines and create and nurture a safe, bias-free working environment which engenders respect for all individuals and for their differences.

Computer Skills: MS EXCEL, MS WORD

Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.

Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes.

Strong written and verbal communication skills.

Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.

Maintains an open, approachable manner, and treats others fairly and respectfully; preserves others' self-confidence and dignity, and shows regard for their opinions.

Ability and desire to work cooperatively with others on team.

Attribute of developing ethical and quality standards while building one's character in integrity, civility, and respect for others.

Respects and maintains confidentiality. Earn the trust, respect, and confidence of co-workers and students through consistent honest, forthrightness, and professionalism in all interactions.

Accountability: Be relied upon to achieve excellent results; face up to problems with people quickly, directly, and in a manner that is consistent with the types of communication that is outlined in this Job Description.

Manages change in a way that reduces the concern experienced by others.

APPLICATION PROCESS:

Application Requirements:

To be considered for this position, you must:

Meet the required qualifications as outlined in this announcement.

Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/. Apply for the specific job opening.

Upload a letter of formal application that addresses how your experience and education qualifies you to perform the assigned responsibilities. (Cover Letter)

Upload a detailed résumé of all educational and professional experience. (Résumé)

Upload at least two professional references including names, addresses, telephone numbers, and email addresses. Letters of recommendation will not be accepted in lieu of a list of professional references. (References)

Upload copies of all college and university transcripts (official transcripts required prior to hire). (Transcripts)

Special Note: All application materials must be submitted by 5 p.m. on the deadline date. Terms of Employment:

This is a full-time (40 hours per week) District classified position with Pierce College. The primary work location will be at Pierce College Fort Steilacoom, but occasional travel to Pierce College sites will occur. Core work hours will be Monday through Friday and either 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m., dependent upon work site, but scheduled hours may vary, with occasional evenings and weekends as required. All positions may be subject to reassignment between campuses or sites.


Physical Work Environment:

This position is required to work indoors in an office environment.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. A telecommunication device for the deaf is available at (253) 964-6228.

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. The most desirable candidates will be contacted for an interview.

Salary and Benefits:

The starting salary range of this position is $4,361.00 – $5,053.00 per month (dependent upon qualifications) with periodic increments up to $5,715. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, reduced tuition, and retirement benefits are also provided.

Conditions of Employment:

Agency Shop: As a condition of employment, all classified employees are required to become a member of the Washington Public Employees Association and pay membership dues, or as a nonmember pay an agency shop, non-association or representation fee within thirty calendar days after the date of hire.

In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. Pierce College has adopted a Drug Free Workplace policy.

As a condition of employment, employees must agree to abide by the requirements established in that policy. The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College

District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices for all persons without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, presence of sensory, mental or physical disability, and status as a disabled veteran, or Vietnam-era veteran.

Questions may be directed to the Vice President of Human Resources, Affirmative Action Officer or the Title IX Coordinator at (253) 964-7342.

For more information or assistance, contact Human Resources at: [email protected] APPLICATIONS MAY BE FILED ONLINE AT:

https://www.pierce.ctc.edu/hr

9401 Farwest Drive SW Lakewood, WA 98498

253.964.7342

[email protected]