SALARY: $2,638.00 - $3,031.00 Monthly
$31,656.00 - $36,372.00 Annually
OPENING DATE: 06/14/19
CLOSING DATE: 06/28/19 05:00 PM PST
POSITION SUMMARY:

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
Recognized by the Aspen Institute as one of the Top 5 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals.
ctcLink (PeopleSoft) is the implementation of a single, centralized system of online student and administrative functions to give students, faculty and staff anytime, anywhere access to a modern, efficient way of doing their college business. But, it's about much more than new software. As the current 30-year-old administrative system is replaced, colleges will also align their core business processes with the delivered software solution, making for streamlined, standardized practices across the 34-college system. Pierce College will be transitioning to ctcLink (PeopleSoft) in early 2020 and is seeking individuals to assist and support current staff in the planning, preparation, transition, and stabilization of the upcoming implementation.
Under general supervision, the incumbent in the Human Resources Consultant Assistant 1 (HRCA1) position will perform paraprofessional, technical, and clerical tasks in support of Pierce College's human resource operations. The incumbent will interpret rules and policies to direct payroll actions, explain human resource policies, procedures, and programs to employees, managers, the public, and others; provide technical assistance to support the employment, recruitment, benefits, and records processes; provide guidance to others in registering or applying for human resource programs, completing requests for personnel actions, benefits, etc.; providing training or orientation in area of responsibility; maintaining confidential records and generating reports. Additionally, the incumbent will provide additional support to department staff during the preparation, transition and stabilization of ctcLink (PeopleSoft). The incumbent will exercise independent judgment in interpreting and applying rules and regulations, independently advise students, staff, and/or the public regarding human resource, policies, procedures and activities; and select/recommend alternative courses of action.

This position requires regular and consistent attendance.
ESSENTIAL FUNCTIONS:
During the ctcLink conversion projects, incumbents will manage multiple interruptions while meeting workload deadlines.
Employment Records Support and Processing:
  • Enter and retrieve HR data from electronic and paper report systems; enter data for all newly hired employees into the Payroll/Personnel Management System (PPMS) and/or ctcLink PeopleSoft system; enter, maintain and retrieve employee data from HR systems; prepare new employee personnel files; maintain personnel files through establishing new files, separating files and archiving files.
  • Initiate personnel action forms for classified staff; when entering information, follow collective bargaining provisions related to promotions, reallocations, temporary appointments to higher classifications and probationary appointments in order to correctly place newly appointed staff on the established salary schedule.
  • Establish, maintain, separate and destroy paper and electronic employee personnel records in accordance with the Washington State Records Retention Schedule and the Center for Information Services.
  • Respond to requests for current and or previous employment and professional employment verification, as well as providing assistance for public records requests.

Reception and General HR Support:
  • Create a welcoming atmosphere in the HR office area; greet and refer visitors to appropriate staff person.
  • Answer telephone and respond to requests appropriately; provide information to visitors and explain policies, rules and regulations applicable to the HR functional area; respond to inquiries both verbally and in writing; sort and distribute mail; maintain and order supplies as needed.
  • Participate actively in discussions as a member of the HR team.
  • Provide overall office support through filing of documents (both manually and electronically), archiving of personnel, benefit and recruitment files, photo-copying, faxing and composing correspondence for the District Human Resources department.
  • Other duties as assigned.

Recruitment Support:
  • Assist applicants with use of NEOGOV application process, either by phone or in person; explain application process; troubleshoot general procedural issues with applicants; provide step by step instructions to applicants who need additional assistance or accommodations in completing the application process.
  • Assist with various recruitment activities; perform initial screen of applications; assist Recruiter with setting up screening committee meetings and preparing materials; schedule interviews.
  • Maintain email inbox of applications received.
  • Respond to questions from applicants.

Document Imaging:
  • Maintain document imaging database of scanned records by scanning documents and performing complex linking of documents to PPMS system through Image-Now software; provide training to other staff in department on current software usage and scanning procedures.
QUALIFICATIONS:
Required Qualifications:
  • High school diploma or equivalent education and experience.
  • Demonstrated experience using software such as Microsoft Word, Excel, Outlook, and PowerPoint.
  • Demonstrated keyboarding and data entry skills.
  • The ability to analyze data to ensure documents and data are entered correctly into various HR systems
  • The ability to complete work accurately and meet tight deadlines.
  • The ability to maintain confidentiality.
  • Strong written and verbal communication skills.
Special Requirements:
  • The successful candidate must consent to and pass a criminal background check after a conditional offer of employment.

Required Knowledge, Skills, and Abilities:
Adaptability & Flexibility:
  • Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems.
  • Manages change in a way that reduces the concern experienced by others.
  • Copes well and helps others deal with ongoing demands of change; sees and shows others the benefits of change.
  • Manage multiple interruptions while meeting workload deadlines.

Team Work:
  • Ability and desire to work cooperatively with others on a team.

Job Management:
  • Manages one's time and priorities to ensure assignments are completed in a timely and effective manner.
  • Checks work to ensure accuracy and completeness.
  • Performs tasks with care; is thorough.

Personal Responsibility:
  • Demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals; accepts personal responsibility for the quality and timeliness of work; earns, trust, respect and confidence from the College community.

Critical Thinking and Problem Solving:
  • Identifies and analyzes problems; weights relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

Information:
  • Ability to access, evaluate, and apply information from a variety of sources, tools, and contexts, and adapt to changing technologies.
  • Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.
  • Identifies novel approaches for completing work assignments more effectively or efficiently and works within the "established" system to push for "a better way."

Effective Communication:
  • Effectively communicates by actively listening and sharing relevant information with coworkers, supervisor(s) and students and other external constituents to anticipate problems and ensure effectiveness of the District.

Cultural Responsiveness:
  • Values organizational diversity; treats other with respect; promotes cooperation; effectively manages relationships.
  • Helps create a work environment that embraces and appreciates diversity.
  • Sees the value of cultural, ethnic, gender, and other individual differences in people; creates an environment of learning about, valuing, encouraging, and supporting differences.
APPLICATION PROCESS:

Application Requirements:
To be considered for this position, applicants must:

  • Meet the required qualifications as outlined in this announcement.
  • Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/.
  • Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
  • Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-eligible 18-month project position with Pierce College District. The primary work location will be at Pierce College Fort Steilacoom campus but travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites.
Salary & Benefits:
The starting salary range of this position is $2,638.00 - $3,031.00 a month (dependent upon qualifications), with annual periodic increments up to $3,409.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.
Please note: Beginning July 1, 2019 this position will receive a salary range increase from the current salary range of 35 to salary range 36 as based on the State of Washington Class Salary Range and as negotiated by the collective bargaining agreement. For more information please visit the Office of Financial Management Classified Job Listings at: https://ofm.wa.gov/state-human-resources/compensation-job-classes/ClassifiedJobListing

Physical Work Environment:

This position is required to work indoors in an office environment.
Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Conditions of Employment:

  • An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
  • Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit:
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: [email protected].
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Holly Gorski, Vice President for Human Resources/Title IX Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
(253) 964-6519
Paula Henson-Williams, District Affirmative Action Officer
(253) 864-3229