Posting Details

Application Instructions

Please read carefully before applying: You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process.

Position Information
Posting Number: 06001348
Position Title: Federal Work-Study 2018-19 Clerical Assistant-Financial Aid *Student Position Only*
Posting Date: 07/16/2018
Closing Date:
Open Until Filled (notes): Open for Academic Year
Length of Position: Temporary, As Needed per Term
Anticipated Start Date:
Position Type: Student Position
FTE: < .50 FTE
Salary Level: Work-Study Salary Schedule
Starting Minimum Pay: $10.75/hr, Non-Benefited Student Position
Starting Maximum Pay: $10.75/hr, Non-Benefited Student Position
Hours per Week: 12 hours per week/As Identified in Award Letter
Work Schedule: Per Schedule
Days of the Week: Per Schedule
Job Summary/Purpose:

Performs a variety of general clerical, office and receptionist duties. Gives assistance about department operations and procedures.

Job Location is on the Bend Campus.

Terms of Employment:
• This is a part-time (<.50 FTE) Federal Work Study position
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district when needed.
•Must have been awarded and accepted Federal Work-Study for 2018-19
•Must be meeting Satisfactory Academic Progress for financial aid.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

1. Provides support to students and faculty; compiles data for preparation as requested.

2. Receive and file paperwork, answers the phone, delivers materials, etc. May make photocopies as requested by faculty or other office staff.

3. Maintain cleanliness of surrounding areas. Enter job tickets into the campus system for other maintenance items.

4. Perform other duties as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The applicant must:

1. Ability to perform the duties of the position either supervised or independently, following well-defined policies and procedures.
2. Able to attend carefully to details and complete data entry and word processing tasks accurately in a work environment that involves frequent interruptions.
3. Ability to represent the College in a positive, professional manner.
4. Ability to work as a team member to solve problems and achieve goals.
5. Ability to work effectively with community partners, students, staff and all COCC departments.
6. Ability to plan and work successfully with minimal supervision.
7. Ability to manage multiple projects/tasks at one time.
8. Ability to use standard office equipment, including e-mail, phones, Microsoft Office software, web editing software, and familiarity with web based blogs and social networking.
9. Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
10. Strong interpersonal, organization, and customer service skills.

Physical Demands and Other Ergonomic Requirements:

The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting under ten pounds for 15 percent of the time. Computer screen is used more than 70 percent of the time. Must be able to climb or pull self-upward and guide, feeding materials into proper position. Able to crawl under desks to check cabling and able to carry supplies between campus buildings. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Equal Opportunity / Non-Discrimination Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status or any other classes protected under Federal and State statues in any education program, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

Minimum Qualifications:

1. Must have been awarded and accepted Federal Work-Study for 2018-19.
2. Successfully pass a background check..
3. High School Diploma or equivalent.
4. General clerical or reception experience

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
1. Must have been awarded and accepted Federal Work-Study for 2017-18.
2. Successfully pass a background check.

Special Qualifications:

• Work experience in a higher education (Community College or University)
• Student with majors of Business Administration or Office Administration but will be flexible.
• Bilingual candidates encouraged to apply

Special Instructions to Applicants:


You must have been awarded and accepted Federal Work-Study as part of your COCC Financial Aid award package before applying for a Work-Study position.

Please NOTE: you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s), and complete the application to be considered for employment. If you have questions please contact HR at 541-383-7216.

Is a Criminal History Check required? Yes
Is a Credit History Check Required? No
Open Until Filled Yes

For more information or to apply for this posting, click here.