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Testing Technician (19.5 hours)

Coast Community College District
Coastline Community College

Testing Technician (19.5 hours)

Salary
$22,313.36 - $30,083.13 Annually
Location
Fountain Valley, CA
Job Type
Classified Staff
Division
Coastline Community College
Job Number
C-030-18
Closing
5/21/2018 11:59 PM Pacific
Definition

Under the supervision of, coordinates and administers a variety of standardized tests for the college, including English, mathematics, reading, ESL, career assessment, and academic tests and self-discovery batteries.  Prepares preliminary assessments.  Ensures integrity and control of testing and diagnostic materials.
 
DISTINGUISHING CAREER FEATURES:
The Testing Technician can be part of a career path within the student support environment.  Advancement from Testing Technician is possible to other student services or related positions based on need and compliance with the qualifications of the job.
 
EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

  1. Administers a variety of educational assessment tests aimed at identifying academic level, learning style, aptitude, and learning disabilities.  Observes and documents student behavior and responses during the testing procedure.
  2. Administers a variety of tests on behalf of faculty for scheduled and on-line courses.  Ensures proper testing environment and document control.
  3. Contacts new incoming students to discuss assessment options, schedules initial testing appointments, follows up to reschedule for missed scheduled appointments, and carries out the check-in of students into the assigned database.  Works with students before testing to enhance success and minimize testing anxiety.
  4. Provides data to assist counselors, faculty and other specialists in assessing tests.  Confers with specialists to determine specific testing needs of students.  Schedules appointments and documents students needing further accommodations for testing and assessment.
  5. Score tests manually and by using a computer and specialized software.  Updates student files and records.   Monitor and maintain related student lists.
  6. Conducts preliminary assessments based on test results and observations of student behavior.
  7. Provides and explains test results to students and answers general questions about the assessment process. 
  8. Assists with off-site proctoring of placement tests at local high schools and other designated locations.
  9. Compiles data related to assessment testing used for supporting research and state reporting, including numbers of students, demographics, number of tests given and types of tests. 
  10. Maintains inventory of tests, testing supplies and general office supplies. 
  11. Upholds Assessment Center policies and reports any perceived or observed signs of student conduct issues during testing such as cheating to the appropriate manager and/or administrator in accordance to campus Title IX guidelines for appropriate action.
  12. Assists in the training of student assistants and other part-time hourly staff.
  13. Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS
 
Knowledge of:

  1. State and District assessment and testing procedures, practices and protocols.
  2. FERPA, Title IX, and state and district laws/regulations governing community colleges
  3. Various assessment materials sufficient to assist students to understand intent and appropriately respond to test instruments.
  4. Office and lab organizational techniques, methods, and procedures.
  5. Computer-aided instruction and testing techniques and applications, microcomputer software installation procedures and uses.
  6. Use of spreadsheets and/or databases for storing and transferring data.
  7. Community college enrollment practices, including eligibility requirements for priority registration.
  8. Proper English language composition, syntax, grammar, usage, vocabulary, spelling, and punctuation sufficient to compose specialized correspondence.
  9. Sufficient math skills to perform basic business computations, record statistical data, and follow budget and purchasing procedures.
  10. Human relation skills to facilitate group processes, convey instructions to small groups, and explain technical concepts to students with diverse backgrounds.
 
Ability to:
  1. Independently perform the duties of the position following well defined policies and procedures.
  2. Instruct and provide technical testing assistance to students of diverse backgrounds, abilities, skill levels, and learning styles.
  3. Analyze individual student skill levels and needs.
  4. Schedule, sequence, and implement work activity, independently and/or collaboratively with a variety of staff.
  5. Download data from one source and format to another, using step-by-step instructions.
  6. Recognize student needs and assist them with establishing individual educational goals.
  7. Administer, monitor, and score, standardized assessment, interest, and other tests.
  8. Maintain privacy of student information.
  9. Maintain complete and accurate files and records.
 
Education and Experience:
  1. Associate's degree in a related field.
  2. Two (2) years' experience in student services, instructional support, test proctoring and/or counseling.
  3. Or, any combination of education and experience that would provide the required qualifications.
 
Licenses and Certificates:
  1. May require a valid California driver's license.
 
WORK ENVIRONMENT
  • Office environment
  • Work is performed indoors where minimal safety considerations exist.
 
PHYSICAL DEMANDS:
  • Requires sufficient ambulatory ability to move to, stand and sit at a workstation for intermittent periods of time.
  • Requires sufficient arm, hand, and finger dexterity in order to use a personal computer keyboard and other office equipment.
  • Requires the intermittent ability to lift, pull, or push lightweight (up to 40 pounds) materials and equipment around classroom/laboratory environs and into and out of storage or filing areas.
  • Requires normal hearing and speaking skills to communicate with staff and students in one-on-one and small group settings, and distinguish sound prompts from equipment.
  • Requires visual acuity to read printed materials and computer screens and to observe students perform tests in classroom, laboratory, and tutorial settings.
  • Sitting for extended periods of time.
  • Work extended hours may be required to meet the demands of the students and department.

Conditions of Employment

This is a regular, part time, 19.5 hours per week, 12-months per year classified staff position. The normal hours of work will be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday; some flexibility to work occasional evenings and weekend hours may be required to meet the needs of the department. The effective date of employment is to be arranged with the supervisor. 

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
PAY PHILOSOPHY: 
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the District to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Classified/Management Employment Application.
  2. A current resume (attached as a separate document - PDF recommended).
  3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  4. Answers to all Supplemental Questions (clear, detailed responses recommended for evaluation purposes).

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting http://www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

The Coast Community College District is a multi-college district that includes Coastline Community CollegeGolden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union

The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Describe your experience working in a customer service environment.
02
Describe your experience working in a testing environment.
03
Describe any previous experience you have had handling and processing confidential material in a work environment (include your experience and/or view of ensuring the integrity of the assessment process as well as the importance of student authentication prior to testing).
04
Discuss your work ethic and how you have prioritized and adjusted your schedule to meet urgent deadlines.
05
How would you assure your work is accurate? Please provide examples of methods or steps you would take for proofreading your work.
06
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A complete Classified/Management Employment Application. 2. A current resume (attached as a separate document - PDF recommended). 3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended). 4. Answers to all Supplemental Questions (clear, detailed responses recommended for evaluation purposes).
  • Yes
  • No

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4714

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