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Senior Admissions/Records Assistant

Contra Costa Community College District



Contra Costa Community College District

Senior Admissions/Records Assistant


Posting Number: 0000922

Location: Diablo Valley College

Salary: $3,662 - $4,460 per month

Position Definition:

To perform lead supervision and difficult clerical work in the areas of admissions, registration and evaluations.

Distinguishing Characteristics:
This is the advanced journey level in the Admissions/Records Assistant series. Positions assigned to the class of Senior Admissions/Records Assistant perform the more difficult admissions and records tasks and provide technical or functional supervision and assistance to less experienced personnel.

Examples of Duties/Essential Functions:
Duties may include, but are not limited to, the following: Enter data on CRT regarding student schedule changes; collect fees and issue receipts, account for fees received. Respond to requests for information regarding admissions and records; receive transcript requests and process. Interpret, advise, and assist counselors and students in evaluation of proper courses needed for graduation, General Education, Registered Nursing, Vocational Nursing, and Dental program requirements. Evaluate and research incoming college transcripts from other schools; equate equivalencies for degrees and transfer requirements. Receive Admissions applications; check for accuracy and residency requirements; input into computer. Receive Admissions applications from foreign students; check for accuracy and completion; evaluate documents and select applicants based upon policy; issue Certificate of Eligibility when appropriate; issue denial letters. Receive applications for the Registered Nursing, Vocational Nursing and Dental programs; select applicants based upon policy and send acceptance and denial letters. Evaluate student records and General Education requirements for transfer to California State University. Certify students for athletic eligibility for intercollegiate sports. Register students on-line through CRT; check for class conflicts, receive fees; issue receipts and I.D. cards. Perform related duties as assigned.

Minimum Qualifications:
Education/Experience:
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical courses.Experience: Three years of experience performing duties equivalent to those assigned to an Admissions/Records Assistant II in the District.

Knowledge Of:
English usage, grammar, spelling, vocabulary and punctuation. Modern office methods, procedures and equipment. Record keeping principles and procedures. Basic mathematics. Principles of supervision and training.

Skill To:

Train and direct others in admissions and records policies and procedures. Work independently in the absence of the supervisor. Interpret and communicate District policies and procedures to students and faculty. Communicate effectively and tactfully in both oral and written form. Understand and carry out both oral and written instructions in an independent manner. Type at a speed of not less than 40 net words per minute from clear copy. Establish and maintain cooperative work relationships with those contacted in the performance of required duties.



Ability To:


Desirable Qualifications:

Experience with receiving and evaluating transcripts and equating equivalencies for degrees, certificates and transfer requirements

Experience researching regulations relative to the California Education Code, California Title 5 Regulations, FERPA, or other Federal, State or local regulations and procedures

Experience with integrated student database systems and web-based services for students and faculty

Special Instructions:
THIS POSITION REQUIRES A TYPING SPEED OF 40 NET WPM. A VALID TYPING CERTIFICATE ISSUED WITHIN THE PAST 12 MONTHS FROM AN EMPLOYMENT AGENCY OR BUSINESS SCHOOL MUST BE SUBMITTED WITH YOUR APPLICATION. INTERNET TYPING TESTS ARE NOT VALID AND WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW. http://www.4cd.edu/career/docs/typing test.pdfNote: New employees will be placed at the first step which is $3,662 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,460 per month is reached on the salary schedule

Job Close Date: 12/2/2016

Open Until Filled: No

To apply, visit: https://www.4cdcareers.net

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.





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