|Link to job brochure:|
|Classification Title||Senior Administrative Assistant|
|Job Category:||Classified Staff|
|Job Open Date:||06/08/2018|
|Job Close Date:||07/09/2018|
|Initial Screening Date|
|Job Open ID:||REQ7190|
|Position Title:||Senior Administrative Assistant (one or more positions) Facilities, Maintenance, Operations and Support Services, Saddleback College|
|Salary Schedule Link:||Click here for current Salary Schedules|
|Pay Range:||127; starting salary at $4,575.00 monthly|
|% of Range:||100%|
|Hours per week:||40|
|Work Schedule||Monday through Friday from 8:00 a.m. to 5:00 p.m.|
|Classification Benefits:|| |
The District offers a comprehensive package of insurance benefits to eligible
|Additional Position Information:|
|Summary Description:|| |
Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, performs the full range of administrative, secretarial, and clerical assistance in support of assigned complex program in a large business, instructional, or student services division; or serves as secondary administrative support for a larger office, such as a Vice President’s office or the President’s office. May receive direction from a Vice-President if assigned to provide specialized, independent secondary support in that office. May receive direction from the President or Executive Assistant to the President if assigned to provide specialized, independent secondary support in that office. May receive functional supervision, technical training, and work direction from an academic bargaining unit program supervisor or an executive assistant.
|Distinguishing Characteristics:|| |
This classification is distinguished from other levels of the Administrative Assistant series in that the Senior Administrative Assistant is the experienced, journey-level classification of the series. Incumbents are assigned to perform the full range of complex administrative support, secretarial, and clerical duties independently for a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit.
|Representative Duties:|| |
The duties are typical for this classification. Incumbents may not perform all of
|Knowledge of:|| |
Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department.
|Ability to:|| |
Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
|Education and Experience Guidelines:|| |
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, or a related field.
Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity.
|License or Certificate:|| |
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
|Conditions of Employment:|| |
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
|Work Environment:|| |
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
|Physical Demands:|| |
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
|Additional Position Information:|| |
METHOD OF APPLICATION: Complete and submit an application online at http://jobs.socccd.edu login page,
INCOMPLETE applications will not be considered. PLEASE NOTE: submission of a resume, cover letter or other documents does not take the place of completing the education, experience and other sections of the application. ALL SECTIONS of the application must be completed; DO NOT state “see resume” and DO NOT leave areas blank.
1. List relevant experience in order beginning with the most recent.
All submitted materials become the property of the South Orange County Community College District and will not be returned, will not be copied, and will be considered for this position only. Applicant bears the sole responsibility for ensuring the application is complete when submitted. Any supporting application materials must reference the job opening ID number. “Please do not add photographs or confidential data (e.g. social security number, birth date, etc.) to your application package
DEADLINE FOR APPLICATION: Application must be posted to the position and materials must be received by the specified closing date. Applications and supporting documents received after the closing deadline will not be accepted. Applications submitted via fax or email will not be accepted.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country
PLEASE NOTE: This position is under the California Public Employees Retirement System (CalPERS). Anyone retired from CalPERS accepting employment with this District will be required to reinstate as an active member of CalPERS. Please contact CalPERS for additional information on reinstatement to an active member. Additionally, any active member of California State Teachers Retirement System (CalSTRS), who accepts employment with this District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
|Additional Classification Information:|
|Position Specific Benefits:|| |
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District.