Registration Assistant

Chemeketa Community College

Registration Assistant

Chemeketa Community College welcomes applications for a full-time Registration Assistant

Position Summary:
Specializes in processing student transactions at the Enrollment Center; processes registrations; add/drops; receives and processes payment; balances, deposits, refund, and disburses college monies and checks; distributes and intakes forms and provides college and department information and refers to resource person as appropriate.

Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Actively participates in the retention and recruitment of students
Embraces appropriate technology tools to accomplish job functions; understands and utilizes available technology as communication and data gathering tools
Registers and enrolls students using administrative software system (Banner); processes add/drops; builds and updates student records; uses Axiom software to process student applications for specific academic programs; reviews, approves and processes Administrative Add/Drop requests; reviews and approves Petitions for Exception to College Policy; processes enrollment verifications, and distributes and intakes forms as needed.
Receives monies and processes accounting transactions using Banner and Nelnet (QuikPay) software; posts miscellaneous charges and applies agency contract and exemption resources to student accounts making necessary referrals; receives, researches and applies agency payments to agency accounts; receives miscellaneous departmental deposits and processes as appropriate; maintains and balances cash till; prepares deposits; disburses checks to students; processes refunds according to college policy, procedures and guidelines for add/drop credits and financial aid disbursements.
Researches problems with student or accounting records in Banner, QuikPay and InstaFacts and makes correcting entries to student accounts as appropriate to ensure accuracy; may prepare summary reports. Provides general college and specific departmental information by phone and in person to students, staff, and the public; assists with clerical tasks as necessary.
May assist in the ongoing archival needs of the department including boxing, labeling, and transporting items to the departmental archives location as well as organizing location to maximize space and access needs. Determines, verifies, and tracks student tuition and financial aid refund amounts against system generated reports including financial aid disbursements, add/drops, canceled classes, and no show drops; processes refund and refund requests based on college guidelines.
Regularly runs report identifying changes made in direct deposit data in Banner for accounts payable payment types for students, employees and vendors. Reviews documentation filed that substantiates the change and ensures accuracy of data entry including review of bank routing number and account number. Alerts manager(s) of any discrepancy.
Researches issues and assists in the explanation of annual IRS Tuition Statement – Form 1098T and the information provided on the form to students/parents/tax preparers (as appropriate and allowable per FERPA). May assist in processing annual statements with guidance and direction.
Assists in the solicitation of student SSN's to meet IRS requirements based on established timelines and populations. May assist in creating the mail-merged documents and mailings to students. Tracks solicitations returned, updates Banner accordingly, and answers questions from students relating to requests.
May assist part-time hourly and/or student employees in transaction processing May input petty cash receipts and tuition refunds
May assist in processing periodic student billings
Performs all other job related duties as assigned
Registration Assistant

Closing Date: Friday, October 28, 2016

Why Chemeketa?

You would be challenged to find a college that matters more to its community than Chemeketa means to the residents of Oregon's Mid-Willamette Valley. If you can affirm our vision to transform lives and communities through exceptional learning experiences, then Chemeketa will be a rewarding workplace to fulfill your potential and contribute your expertise.

The Community We Serve

Chemeketa Community College is the third largest post-secondary institution in Oregon, with approximately 50,000 students enrolled from a diversity of backgrounds. Chemeketa has seven locations, Salem campus, Yamhill Valley campus, Brooks Regional Training facility, Woodburn center, Polk center, Center for Business & Industry and Viticulture at Eola. Chemeketa's district encompasses nearly 2,700 square miles of the Mid- Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn county. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens. Full-time enrollment increased by 35% in the last five years.

Chemeketa provides opportunities for students to explore, learn, and succeed through quality educational experiences and workforce training.

We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all.

What We Have to Offer

The college also provides an excellent benefits package, which includes medical, dental, and vision coverage (subject to employee and college collective bargaining agreements). Other benefits also include generous vacation/holidays as well as: life, and disability insurance and membership in the Public Employee Retirement System (PERS) or Oregon Public Services Retirement Plan (OPSRP).


$2,433.00 - $3,501.00 Monthly


High School Diploma/General Equivalency Diploma (GED)
Six months of full-time equivalent, related professional work experience

Application Process
To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at

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