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Public Safety Coordinator (Part Time, Temporary Hourly, Non-Benefited)

Central Oregon Community College

Posting Details

Application Instructions

Please read carefully before applying:

You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process.

Position Information

Posting Number: 06001308
Position Title: Public Safety Coordinator (Part Time, Temporary Hourly, Non-Benefited)
Posting Date:
Closing Date:
Open Until Filled (notes):
Length of Position: 12 months per year
Anticipated Start Date:
Position Type: Temporary PT Hourly
FTE: < .50 FTE
Salary Level: Irregular Wage
Starting Minimum Pay: $16.37/hr, non-benefited position
Starting Maximum Pay: $19.96/hr, non-benefited position
Hours per Week: 20 hr/wk
Work Schedule: Varies
Days of the Week: Varies
Job Summary/Purpose:

Provide reception and comprehensive administrative support for an administrator. Coordinates and performs administrative projects within the department. Coordinates information and workflow, support activities, projects and programs. Acts in a confidential capacity involving sensitive, complex, and privacy-protected student, staff, and community issues.

Terms of Employment:

• This is a Part Time, Temporary Hourly, Non-Benefited position
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

Performs technical and complex administrative support involving the use of independent judgment and an in-depth understanding of the functions and procedures of the department, with a working understanding of functions and procedures of other functional areas.

Schedules meetings and appointments for the Director; processes confidential CPS records. Creates documents and spreadsheets, drafts correspondence and assists with compilation of statistical reports. Establishes and tracks data for projects, activities, and required submissions.

Acts as point of contact for Public Safety Department for key relationships including other college departments, outside vendors, and public agencies.

Generates information profiles for public safety administrators and officers using both proprietary and public databases including, but not limited to, OJIN, Banner, and Lenel. Performs real time data entry Dispatch and direct calls to patrol officers and outside emergency service providers for response to security incidents using radio and phone based on CPS protocol.

Operates access control systems daily using Lenel software including: door scheduling, emergency locks and unlocks, and day-time monitoring. Responsible for database management.

Prepares purchase orders, check requests, petty cash requests, and other budgetary functions; generates budget reports assists in the preparation of requests for proposals, requests for Information, and other bid-process tasks.

Responsible for updates to department website. Provide support to annual special events and activities.

Serve on college committees.

Perform other essential duties as assigned and pertains to the overall objective of the position.

Knowledge, Skills and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using another combination of skills and abilities.

1. Ability to effectively communicate with and help to de-escalate persons who may be in an agitated state, in need of emergency services or having difficulty articulating their need for assistance.
2. Able to process information provided via phone and radio calls and articulate appropriate responses as well as taking appropriate action in response.
3. Must be able to compile complex population selections and utilize campus reporting tools, audit data, and generate reports.
4. Able to effectively receive, prioritize and dispatch calls for service under stressful and time limited conditions.
5. Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.
6. Must be able to work and communicate effectively with emergency services, department supervisors, students, traffic control, the Department of Motor Vehicles, instructional departments, cashiers, food services personnel, and printing and mail services personnel.
7. Must be able to use computer applications (Microsoft Office – Access, Word, Excel, Outlook) and keyboard. Familiar with basic office equipment (fax, 2-way radio, scanner, copier, etc.).
8. Must be able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
9. Must be able to demonstrate essential job functions outlined above.
10. Must have the ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
11. Must be able to effectively multi-task in a fast-paced work environment that is responsible for providing emergency assistance to students and staff.
12. Ability to be a liaison on integration of internal and external agencies and resources.
13. Knowledge of report writing, budgeting, and accounting practices.

Physical Demands and Other Ergonomic Requirements:

OTHER ERGONOMIC REQUIREMENTS

General hours are Monday- Friday between the hours of 8:00 am to 5:00 pm. Work is performed in an office environment, mostly sitting. Computer screen is used more than 50 percent of the time. The employee is regularly required use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Physical movements involve guiding, feeding materials into proper position. Lifting objects vary daily, ranging from 1lb to 20lbs All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

NONDISCRIMINATION STATEMENT

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status, or any of the classes protected under Federal and State statues in any education program, activities, or employment.

Equal Opportunity / Non-Discrimination Statement

NON-DISCRIMINATION STATEMENT
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status or any other classes protected under Federal and State statues in any education program, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

Minimum Qualifications:

1. Associates degree in public administration, public safety, business administration, or a related field required.
2. Two plus years clerical experience using administrative, accounting, and computer skills. Experience or training with maintaining databases (data entry and report generation)
3. Demonstrated experience with telephone etiquette, calm demeanor and organizational skills.
4. Six months experience in taking priority emergency phone calls for service or assistance.

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Special Qualifications:

• Bachelor’s degree in public administration, public safety, business administration, or a related field is desired.
• Experience in fast paced, public safety environment with an emphasis on customer service and public interaction.
• Experience with dispatch services using mobile units.
• Experience using Ellucian Banner database software

Special Instructions to Applicants:

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required? Yes
Is a Credit History Check Required? No
Open Until Filled No

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