Contra Costa Community College District
Office Assistant II (Temp Assignment)
Posting Number: 0000895
Location: Los Medanos College
To perform varied general clerical duties and type a variety of materials.
This is the journey level class in the Office Assistant series. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Office Assistant I, or, when filled from the outside, require prior clerical work experience. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualifications standards for the class. Positions allocated to the class of Office Assistant II differ from positions allocated to the class of Office Assistant I by the higher level of applied knowledge and skill which is expected, and by the staff assistance to higher level supervisory levels which is required.
Examples of Duties/Essential Functions:
Duties may include, but are not limited to, the following: Answer phones; schedule and reschedule appointments; provide general information, catalogs, and applications. Prepare counselor sheets and drop-in sheets; prepare student folders as needed. File transcripts, tests, advisory certificates and probation reports. Type exams, memoranda, letters and dittos; input and retrieve information from computer; prepare statistical reports. Process bills and maintain running balance of monies. Order supplies and maintain inventory; maintain storeroom. Perform related duties as assigned.
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Experience: Two years of experience comparable to that of an Office Assistant I in the District. Training: Equivalent to the completion of the twelfth grade including or supplemented by specialized clerical courses.
English usage, spelling, grammar and punctuation. Office methods and equipment.
Type at a speed of not less than 45 net words per minute from clear copy. Perform routine clerical work. Learn and operate office machines and learn office methods, rules and policies. Understand and carry out both oral and written instructions. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Learn and interpret procedures, policies and operations of the department to which assigned. Perform complex clerical work.
• Excellent computer skills (word processing, spreadsheets, presentation programs and databases) to prepare reports and presentations including charts and graphs
• Experience providing technical support in person and by phone
• Must be able to meet established timelines and exercise good judgment.
• Demonstrates sensitivity to issues of equity and diversity.
• Competence with database management
• Excellent documentation skills to compile complex information
• Professional experience in developing and maintaining confidential student or client information, databases, and files.
• Has the ability to respond to questions and inquiries with tact and courtesy.
Under the direction of the Director of Student Retention and Support Services, the Administrative Assistant will support the SRSS office in follow-up activities. This will include collecting data for reports and presentations, developing and maintaining electronic and paper filing systems, and maintaining and updating internal database. Heavy workload in the following areas: Setting up meetings, reserving rooms; preparing agendas and minutes; maintaining and updating internal database; maintaining files and documentation; coordinating reports and presentations; and developing reports and presentations with statistical information.The Office Assistant II will be responsible for providing technical support for Starfish Early Alert to users in addition to preparing written and statistical reports in Starfish. Performs related duties as required. As part of this effort, the Office Assistant II works in close collaboration with the Student Retention and Support Services (SRSS) unit to provide assistance in addressing alerts raised on student profiles by faculty and staff. Perform related duties as assigned.YOU MUST ATTACH A COPY OF A VALID TYPING CERTIFICATE TO YOUR APPLICATION. THIS POSITION REQUIRES A TYPING SPEED OF 40 NET WPM. TYPING TESTS COMPLETED ON THE INTERNET WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW. http://www.4cd.edu/career/docs/typing test.pdf
Job Close Date:
Open Until Filled: Yes
To apply, visit: https://www.4cdcareers.net
The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.
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