Director, Berklee City Music in Boston (384-215)

Berklee College of Music

Berklee City Music is an education program that harnesses the energy of contemporary music to reach underserved 4th to 12th graders. Under the general supervision of the Dean, Berklee City Music, the Boston Director, Berklee City Music, provides operational oversight and direction for academic programming, youth development, and student enrollment. The director provides direct supervision to the associate director for operations and advocacy, the academic programs and assessment manager, an administrative coordinator, and the City Music artistic director/lead-teacher. The director is an experienced leader providing broad oversight for a specialized staff who are responsible to four (4) academic components along with summer courses/workshops, concerts, scholarship application/enrollment processes, and support services for both Boston and national [and international] City Music scholarship students matriculating to the Berklee campus. Working with the Dean, the director determines protocols for on-going program evaluation, professional development for staff and faculty, student assessment and required reporting. The director is responsible for the departmental budget, and the successful implementation and monitoring of grant receipts, and related donor stewardship activities. The director provides leadership and staff support to build efficient program and operations systems within the college, cultivating relationships with all relevant departments and external programs including, but not limited to the offices of Admissions, Financial Aide and Scholarships and Student Employment.   Programming occurs in cycles during the fall, spring and summer semesters; administration of scholarship and audition enrollment occurs throughout the year. The director facilitates City Music’s contribution to the annual City Music Scholarship concert produced by the Office of Special Programs and is expected to be on-hand for all major City Music concerts and events, to include but not limited to: Unsung Heroes, annual Completion Ceremonies and Open Houses, and the City Music Faculty Outreach Annual Concert. Work schedule includes weekdays, evenings and weekends, as circumstances require. A cover letter must be submitted to be considered.


Six years experience as a college or secondary school administrator coupled with providing supervision at an appropriate level of responsibility. An advanced degree in educational administration or comparable area of study. A solid music education as evidenced by an earned degree or equivalent professional training. Evidence of a solid background in youth program development in an urban environment. Strong experience with budget management; non-profit budget management experience welcomed. Professional experiences in the non-profit and CBO sectors, management in these areas preferred. Proven experience with practices in altruism and collaboration. Strong project management skills with the ability to motivate and build consensus with most anyone, most any group. Strong presenting skills of professional presentations before influential audiences. Strong writing skills, ability to write grant proposals, concept papers, prospectus, and strategic plans Professional experience in the areas of curriculum and assessment development. Experience managing several of employees; has skills to motivate employees, youth, families and constituents into action. Experience bringing a vision to fruition. Experience producing concerts and events. Likes people, likes children. Practices patience with people and systems. Organized work habits with attention to detail. Proficient in Macintosh and Microsoft Office applications familiarity with contemporary office systems technology including: Data base management; word processing and spread sheet applications. Understanding of opportunities and means of creating social value with music resources. Excellent interpersonal skills; a positive attitude and high level of tolerance for interaction within the office and with student, faculty and staff interaction throughout the college. Ability to conduct all communications in an articulate, cordial and professional manner. Familiarity with the greater Boston music community. An understanding of and ability to navigate complex programmatic structures within an urban public school and non-profit community setting. Excellent organizer. Willingness to work some nights/weekends as special circumstances require.


Essential Duties and Responsibilities
The Director provides broad supervision to staff in the Boston office developing an annual work plan with performance expectations, goals and objectives and adheres to the Berklee City Music core values. Working with the City Music Program Directors, the Associate Director for Operations and Advocacy, the Academic & Assessment Manager, Program Coordinators, and with input from the Dean, the Director is responsible for the facilitating the development and implementation of policies, practices and procedures to promote a consistently high standard of efficiency, performance, academic achievement and youth development [to cultivate qualities of leadership and altruism], to include complete quantitative and qualitative assessment and evaluation, with regular systems of reporting to the Dean, among all four Berklee City Music and two scholarship components. Supervise the preparation of and contributions to the City Music annual report, the pilot report and the Network Site Management report on behalf of City Music in Boston among appropriate staff, in collaboration with the Office of Community Affairs and Campus Engagement and the City Music Registrar. Work closely with the Associate Director for Operations and Advocacy, the City Music manager and the City Music Administrative Coordinator to determine the budget for current and future program allocation of funds and expenditures. The Director participates in developing the budgets every fiscal year. Provide support and guidance to the Associate Director for Operations and Advocacy and the Academic & Assessment Manager to cultivate faculty and all-staff in determining regular professional development and ongoing training of staff and teachers as the best practice City Music Network site. Contribute to the development proposals and administrations of grant awards and donor gifts. Cooperate with the Office of Institutional Advancement to support stewardship and fund-raising effort. Build upon our strong presence in the Boston Public Schools and throughout the city of Boston through City Music Faculty Outreach, and through community service work (community meetings, service on boards, etc.), and with all related constituents, to include at times collaborations with Berklee’s CACE department, fundraising initiatives and the City Music recruiting initiatives. Create and maintain local and regional relationships as a strong and visible Boston-based model program. Develop a rapport and foster positive relationships, positioning the program as a “must” for the institution among Berklee college administrators, faculty and staff. Provide broad operations oversight for City Music in Boston annual events and programming to include, but not limited to:Preparatory Academy Summer School Workshop, Annual City Music Open Houses, High Academy off-campus winter concert and all Completion Ceremony concerts, the City Music Faculty Outreach all-city school concert, the Unsung Heroes Breakfast, donor-requested performances for the City Music All-Stars, visiting artist and guest artist college collaborations, recruitment concerts and activities. Provide oversight to the Associate Director for Operations and Advocacy, the Academic & Assessment Manager, the City Music Artistic Director/Lead-Teacher and the advising and enrollment staff on strategies for student achievement, from recruitment to the completion of college and into careers. Give oversight to appropriate staff to ensure quality control for off-campus performances, events and travel involving City Music ensembles, including but not limited to criteria for participation, all receipts and payables including compensation for faculty leaders. The Director is responsible for the overall City Music Boston office operations, in collaboration with CACE, providing guidance to the operations coordinator for daily maintenance of facilities, security, adequate and fair use of the shared spaces, basic functions of the office. The Director provides oversight and support to the Associate Director for Operations and Advocacy and the enrollment and advisement team to coordinate services to families and students including individual and group advising, recommendations and referrals for assistance in students needing diagnostic testing in social and mental health, academic and ?career counseling, as needed in coordination with Campus Police, Counseling Center, Housing, spefici departments in Student Affairs and other departments to provide crisis intervention and emergency response services for all City Music students. Work with the directors of the Five Week Performance Program and Dean to contribute to the annual City Music Scholarship Concert, overseeing the operations of all related concert activities, receptions etc. Provide broad oversight to the Associate Director for Operations and Advocacy and the enrollment staff on the recruitment, enrollment cultivation of eligible students from all City Music components and nomination processes from the Network (with some support from the City Music National office) to successfully attend and complete the 5-Week Summer Performance program. With the Associate Director for Operations and Advocacy, participate in the annual selection committee for awarding the City Music College Scholarship for full time study at Berklee prior to the City Music Scholarship Concert. Oversee the preparation of critical information by the Associate Director of Operations and Advocacy, the advising and enrollment staff, and with contributions from the Artistic Director/Lead-teacher needed for the adjudication meetings and processes. Ensure the scholarship Selection Committees with City Music required student information relevant to the selection process. Assigned duties as necessary.
Possible Additional Duties and Responsibilities
Represent the Office of Education Outreach at on and off-campus events as circumstances require and when requested by the associate vice president/executive director. Plan to attend or assign appropriate staff to attend college-wide or citywide meetings to keep abreast of recommendations as they relate to partnership activities and to contribute to the college’s engagement with the city of Boston. Assign staff and contribute to providing the City Music Communications Manager with essential and timely information; including photographs when possible, of City Music activities for publicity and/or institutional advancement purposes.