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Department Technician II

Chemeketa Community College


Department Technician II

Position Summary:


Assists the Dean in the coordination and operation of the Social Science, Human Services, Business and Technology Department; performs a wide variety of duties and priorities with minimal supervision.

Terms of Employment:


This is a 100%, 12-month classified assignment of the B2 band and grade.
Position is currentlylimited duration through 06/30/2017.
Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
Requires the provision of official transcripts upon hire

Upon hire, must pass security inquiry which may include criminal and/or driving history; only information relevant to the position will be considered

ESSENTIAL FUNCTIONS:


Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Actively participates in the retention and recruitment of students
Embraces appropriate technology tools to accomplish job functions; understands and utilizes available technology as communication and data gathering tools
Actively pursues continuous improvement and workplace organizational practices in a team environment to provide effective, high-quality services to both internal and external customers; May be asked to learn and adopt Lean practices
Advises and assists students, public, and staff with issues and concerns regarding general college and specific department information and course content and selection; interprets program/schedule information for students and public; makes referrals to appropriate staff or departments as needed to maintain quality internal/external communications; may include situations of a confidential nature
Collaborates with all campus departments and outreach centers using problem solving and decision-making skills to maintain quality working relationships; serves as liaison for Dean with individuals/departments on campus and with public agencies, the private sector, and the general public; signs key requests, check requests, and purchase orders for the Dean

Composes, types, edits, and proofs correspondence, letters, memos, reports, forms, publicity materials, newsletters, and a variety of other documents
Develops, maintains, and verifies a variety of record keeping systems (department files, confidential files, budgets, reports, personnel, including sick and vacation records, and curriculum); monitors and tracks expenditures of grant budget and other accounts
Assists with special reports and projects; researches and compiles data for various purposes including budgets, reports, and curriculum/catalog revisions; manages and prioritizes multiple tasks or projects; develops and implements new procedures, processes, and forms

Schedules and arranges for meetings, facilities, and equipment (e.g. logistics for advisory committee meetings, department retreats, social functions); maintains appointment calendar; makes travel arrangements; distributes mail to appropriate staff
Assists in preparation of advisory committee and other meeting agendas, including necessary support materials; takes and transcribes minutes of meetings; tracks actions and outcomes of meetings to ensure that proper follow-up is completed and that formal action is taken

Monitors and verifies self-support revenue and expenses; ensures information is assigned to proper account and forwarded to business office; initiates instructor contracts for additional compensation

Initiates and monitors data affecting personnel matters (e.g. contracts, PAs, FTE reports, and instructor workloads); tracks instructor workload for all department classes and projects workload for following term

Assists new and continuing part-time instructors providing materials, guidance, assistance, and follow-up

Takes and transcribes minutes of meetings; assists in preparation of agendas for advisory committee and department meetings including necessary support materials; tracks actions and outcomes of meetings to ensure that proper follow-up is completed and that formal action is taken (e.g. curriculum changes)

Coordinates a variety of activities which require receipt of payment and fees; balances receipt and coordinates with the business office

Compiles departmental information for computer input of class schedules and any schedule changes; review schedule roll-over report for accuracy of class schedules; confers with program coordinators and schedulers to make necessary changes

Supervises part-time hourly employees

Performs all other duties as assigned

Closing Date: Monday, November 07, 2016

Why Chemeketa?

You would be challenged to find a college that matters more to its community than Chemeketa means to the residents of Oregon's Mid-Willamette Valley. If you can affirm our vision to transform lives and communities through exceptional learning experiences, then Chemeketa will be a rewarding workplace to fulfill your potential and contribute your expertise.

The Community We Serve

Chemeketa Community College is the third largest post-secondary institution in Oregon, with approximately 50,000 students enrolled from a diversity of backgrounds. Chemeketa has seven locations, Salem campus, Yamhill Valley campus, Brooks Regional Training facility, Woodburn center, Polk center, Center for Business & Industry and Viticulture at Eola. Chemeketa's district encompasses nearly 2,700 square miles of the Mid-Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn county. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens. Full-time enrollment increased by 35% in the last five years. 

Mission 
Chemeketa providesopportunities for students to explore, learn, and succeedthrough quality educational experiences and workforce training.

Diversity 
We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all.

What We Have to Offer

The college also provides an excellent benefits package, which includes medical, dental, and vision coverage (subject to employee and college collective bargaining agreements). Other benefits also include generous vacation/holidays as well as: life, and disability insurance and membership in the Public Employee Retirement System (PERS) or Oregon Public Services Retirement Plan (OPSRP).

Salary

$2,624.00 - $3,802.00 Monthly

Requirements

Associate's degree from an accredited institution
-AND-

One year of full-time equivalent secretarial experience

-OR-


High School Diploma/General Equivalency Diploma (G.E.D.)
-AND-

Three yearsof full-time equivalent secretarial experience

Application Process

To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at http://hr.chemeketa.edu.






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