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Department Assistant II (Enrollment Services) (COF)

Kern Community College District



Department Assistant II (Enrollment Services) (COF)

Kern Community College District


Position Number: 01902

Posting Date: 12/12/2016

Closing Date: 1/3/2017

Open Until Filled: No

Position Type: Classified

Rate:

Work Week: 40 hours per week, 12 months per year

Minimum Salary: $2,679.17 per month

Maximum Salary: $3,785.60 per month (maximum entry $2,679.17 per month)

Benefits:
Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:
•Flex 125
•AFLAC Policy
•Supplemental voluntary life insurance
•403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Bakersfield College

Location: BC-Main Campus

Basic Function:
Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments

Distinguishing Characteristics:

The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines

Representative Duties:

Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies

Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports

Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail

Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams

Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies

Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files

Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information

Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required

Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports

Process and verify financial aid, employment and student assistance program documents

Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants

Perform related duties as assigned; duties performed at extension sites may be diverse and varied

Education and Experience:
Any Combination Equivalent to:

Graduation from high school AND two years of responsible clerical experience.

Knowledge and Abilities:
Knowledge of:

Modern office procedures, methods and computer equipment

Word processing methods, techniques and programs

Correct English usage, spelling, grammar and punctuation

Principles and practices of record-keeping

Ability to:

Learn, interpret and apply the policies and procedures of the District

Perform general clerical work including maintenance of appropriate records and compiling information for reports

Work courteously with students and the general public on the telephone or in person

Assist in budget preparation, monitoring and administration

Perform simple mathematical calculations

Operate a variety of office machines including a computer and applicable software

Understand and follow oral and written direction

Communicate effectively both orally and in writing

Establish and maintain cooperative and effective working relationships with others



Salary Grade: 35

Special Instructions to Applicants:
First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on January 3, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
  • Completed Online Application for Employment form
  • Current resume
  • List of six (6) professional references - Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):

  • Application Screening: TBD
  • Interviews: TBD

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at https://careers.kccd.edu/postings/8424. Emails will not be accepted.

As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.





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