LatinosinHigherEd.com

Assistant Director of Facilities

Irvine Valley College

Posting Details

Position Information

Link to job brochure:
Classification Title Assistant Director of Facilities
Job Category: Classified Management
Job Open Date: 02/16/2017
Job Close Date:
Initial Screening Date 03/10/2017
Position ID: P0004533
Job Open ID: 6121
Position Title: Assistant Director of Facilities
Location 10-Irvine Valley College
Department Facilities: Maint, Ops & Support Srvcs (SC-021-080)
Term: 12 Months/Year
Salary Schedule Link: Click Here for Current Salary Schedule
Pay Basis: Monthly
Pay Range: 14 - at $94,896 to $133,536 (Salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)
% of Range: 100%
Hours per week: 40
Work Schedule Monday - Friday
Receives Benefits: Yes
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:

To assist the Director of Facilities in planning, organizing, coordinating, directing, reviewing and evaluating the construction, modification and maintenance of the buildings, grounds, classrooms, laboratories, athletic and recreational areas, offices and other facilities of an assigned college, including day-to-day building and grounds maintenance and operations; transportation; facility construction and modification; preventive and deferred maintenance; hazardous materials management and resource management; train, supervise and evaluate the performance of assigned personnel; prepare and administer annual program budgets; ensure compliance with District policies and applicable local, State and federal regulations.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision of assigned duties from the Director of Facilities or designee of the President. Exercises functional and technical supervision over the Night Facilities Operations Supervisor or, the Facilities Maintenance & Energy Projects Manager and other professional, technical, administrative support, contracted and/or other staff as assigned.

Distinguishing Characteristics:
Representative Duties:

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:

Budget preparation and administration.
Building design, building trades and California construction codes.
Correct English composition, grammar, spelling and vocabulary.
Cost benefit analysis and cost accounting.
District and College organization, operations and objectives.
District and College policies and State and federal laws and regulations related to assigned program.
Interpersonal skills including tact, patience and diplomacy.
Materials, methods, practices, machinery and equipment used electrical, plumbing, HVAC and swimming pool maintenance activities.
Materials, methods, practices, machinery and equipment used for major facilities projects, construction, structural utilities, energy conservation projects, facilities repair and maintenance, landscape and irrigation installation and repair and college transportation services.
Occupational hazards and OSHA safety standards.
Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software related to District or College operations and facilities.
Oral and written communication skills.
Planning and organizational skills.
Principles and practices of construction plan and specification preparation.

Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
Assist in the preparation and administer budgets for assigned program areas.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Effectively utilize District/College resources to attain a clean, safe and appropriate learning environment for students, faculty, administrators and staff.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain effective and cooperative working relationships with those contacted in the course of work.
Learn and maintain current knowledge of facilities management, including, construction, modification, maintenance and operations.
Learn to interpret and apply complex and technical State and federal laws and regulations related to assigned program.
Maintain the security of confidential information and materials.
Negotiate with vendors and contractors.
Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
Plan, organize, coordinate and direct the programs, services and activities related to facilities construction, modification, maintenance and operations.
Prepare oral and written reports and recommendations as assigned.
Read, interpret, apply, explain and learn to inter-relate engineering drawings, construction plans and specifications.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Train, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work effectively with others to achieve common goals.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in engineering, architecture, public or business administration or closely related field.

Experience:

Five years of increasingly responsible experience in facilities management or closely related field, including at least three years of experience in a supervisory capacity.

License or Certificate:

A valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Duties are performed in an office environment while sitting at a desk or computer workstation or outside with exposure to adverse weather conditions including sun, wind, rain and sleet. Sometimes exposed to adverse conditions involving extreme temperatures dirt, dust, steam, noise from machinery or equipment, uneven pavement and construction or maintenance equipment while inspecting the work sites of subordinates or contracted workers. Incumbents are subject to contact with others, frequent interruptions, and demanding timelines. Minimal environmental controls are required to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods, walk or stand for extended periods, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, bend at the waist, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print, diagrams, schematics, and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 25 pounds.

Additional Position Information:

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”

METHOD OF APPLICATION:

Interested applicants must complete the online application, apply for the position, and attach the specified required documents.

To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included in the application, applicant must provide on the application at least three (3) Professional References, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources may request additional references if individuals provided are unavailable.

In addition to a full complete application, the applicant is required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicant bears the sole responsibility for ensuring that the application is complete and required documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District, will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

DEADLINE FOR APPLICATION:

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration your complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

Additional Classification Information:
Position Specific Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

Job Duties

Job Duties

Duties and Responsibilities

Plan, organize, coordinate and direct facilities operations and activities as assigned; develop and implement appropriate methods and procedures to optimize efficient and effective delivery of services; compile and analyze data; develop organizational structures and work processes that facilitate attainment of established program goals and objectives.

Duties and Responsibilities

Assist the Director of Facilities in the planning, organizing, coordinating, and directing of all new construction and facility enhancement programs; coordinate and approve selection of outside contractors including architectural and engineering firms, construction contractors, vendors and maintenance companies.

Duties and Responsibilities

Plan, coordinate, direct and evaluate College safety procedures and programs; identify and maintain environmentally sound practices; establish and supervise in-house inspections of all safety equipment; identify and recommend elimination of safety and health hazards; coordinate with College and District administrators and staff to develop on-going safety training programs related to the Illness and Injury Prevention Plan and Cal-OSHA.

Duties and Responsibilities

Assist the Director of Facilities in the planning, coordinating, directing and evaluation of College facilities use; review and ensure compliance on contractual agreements related to facilities use; may supervise implementation of facilities rental and master calendar scheduling programs.

Duties and Responsibilities

Recommend, develop and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce maintenance costs.

Duties and Responsibilities

Assist in the preparation and administering of annual program budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to District policies and applicable regulations.

Duties and Responsibilities

Train, supervise and evaluate the performance of assigned managerial, supervisory, technical and support personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work.

Duties and Responsibilities

Coordinate facilities programs, services and activities with student services functions and instructional programs; serve on campus and District committees, task forces and other work groups; expand and provide technical expertise concerning College facilities.

Duties and Responsibilities

Ensure compliance with District policies as well as State and federal laws related to assigned program; review and certify the accuracy of data.

Duties and Responsibilities

Assist in the preparation and submission of a variety of statistical and narrative reports; prepare budget reports, annual recap data and special reports, proposals, recommendations and other materials as requested; coordinate and respond to periodic audits and inspections.

Duties and Responsibilities

Communicate with District and College administrators and support staff, representatives of State and federal regulatory agencies, educational institutions, social service organizations, architects, construction project managers, inspectors and others to coordinate activities.

Duties and Responsibilities

Expand and maintain current knowledge of the District policies, procedures and local State and federal legal requirements related to facilities construction, modification, maintenance and operations.

Duties and Responsibilities

Assist in the development of oral presentations made to the Board of Trustees, administrators, staff and professional colleagues at various gatherings; develop, coordinate and conduct workshops to provide specialized information and training regarding College facilities and related programs.

Duties and Responsibilities

Perform a variety of duties related to the Director of Facilities in his/her absence.

Duties and Responsibilities

Perform related duties as assigned.

Documents Needed for Applying

Required Documents
  1. Resume / CV
  2. Cover Letter
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3
Optional Documents
  1. Other Doc
  2. Transcript 1
  3. Transcript 2
  4. License or Certificate

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you obtained education equivalent to a bachelor’s degree from an accredited college or university with major course work in engineering, architecture, public or business administration or a closely related field?
    • Yes
    • No
  2. * Have you obtained at least five years of increasingly responsible experience in facilities management or a closely related field?
    • Yes
    • No
  3. * Does your experience include at least three years of work in a supervisory capacity?
    • Yes
    • No

For more information or to apply for this posting, click here.