Admissions & Records Technician II

Kern Community College
Kern Community College District

Admissions & Records Technician II

Kern Community College District

Position Number: 01840

Posting Date: 10/24/2016

Closing Date: 11/7/2016

Open Until Filled: Yes

Position Type: Classified


Work Week: 40 hours per week

Minimum Salary: $3,880.23 per month

Maximum Salary: $5,482.67 per month (maximum entry $3,880.23)

Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:

  • Flex 125
  • AFLAC Policy
  • Supplemental voluntary life insurance
  • 403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Porterville College

Location: PC-Main Campus

Basic Function:
Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.

Distinguishing Characteristics:

Incumbents in the Admissions and Records Technician II class perform advanced work in areas such as evaluations, master or class scheduling, or serving as lead to an admissions and records function or unit.

Incumbents in the Admissions and Records Technician I class perform the full range of admissions and records duties while specializing in one or more areas such as transcripts, residence and records.

Representative Duties:

Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication

Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes

Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants

Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites

Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations

Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested

Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records

Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records

Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs

Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students

Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid

Evaluate military records; post student military credit as appropriate to policies

Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution

Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures

Perform related duties as assigned

Education and Experience:
Any Combination Equivalent to:

Associate degree AND two years of general clerical experience, preferably with experience in an admissions and records role.

Knowledge and Abilities:
Knowledge of:

Course descriptions and articulation agreements

Policies and procedures relating to the
District’s grading practices

District admissions policies and procedures

Graduation and transfer requirements for various four-year colleges and universities

Modern office procedures, methods and computer equipment

Business letter writing and report preparation

Principles and procedures of record-keeping

Basic arithmetic

Ability to:

Perform arithmetic calculations quickly and accurately

Maintain accurate student attendance and transcript records

Operate microfilm and computer or data processing equipment used in maintaining office files

Respond to requests and inquiries from faculty, staff and students

Evaluate student records for graduation and transfer requirements

Calculate grade point averages quickly and accurately

Communicate clearly and concisely, both orally and in writing

Establish and maintain cooperative working relationships with those contacted in the course of work

Salary Grade: 42.5

Special Instructions to Applicants:
First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on November 7, 2016 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of six (6) professional references - Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):

  • Application Screening: TBD
  • Interviews: TBD

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at Emails will not be accepted.

As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.

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